Constitution and By-Laws

As amended November 2016
 

CONSTITUTION


ARTICLE I – NAME AND OBJECTIVE

SECTION 1. This organization shall be known as the Georgia Coroners Association.

SECTION 2. The purposes for which this organization is organized are:

A.      To secure a closer official and personal relationship among Coroners and Deputy Coroners.
B.      To secure unity of action in matters relating to the Coroner’s duties.
C.      To elevate the standards of the Office of Coroner in each county.
D.      To promote the adoption of more scientific methods for detection of crime.
E.      To recommend desirable changes in the present state statues relating to the duties of the Office of Coroner and to promote legislation which is deemed desirable.
F.      To foster good cooperation between Coroners and other Law Enforcement Officials.
G.      To promote a better understanding with the public respecting the nature of services rendered by Coroners of the State of Georgia.

 


ARTICLE II – ELECTION OF OFFICERS AND RESPONSIBILITIES

SECTION 1.

A.     The officers of this association shall consist of a President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, and Chaplain.
B.     If eligible, coroners currently serving in the 1st Vice President and 2nd Vice President positions will automatically be nominated for the next higher office, (i.e. President and 1st V.P.)  All other officers and elected executive board members will be nominated by the nominating committee.  Nominations for all officers and elected executive board members may also be made from the floor.  Election of officers shall be held by secret ballot and shall require a majority of those present.
C.     Officers shall be installed after being elected at the Annual Meeting and will serve until their successors have been elected.
D.     The fiscal year shall be from January 1 to December 31, with an itemized report given at the Annual Meeting for the past period from annual meeting to the present annual meeting.
E.     All officers, with the exception of the Chaplain, shall be duly elected or appointed Coroners, and be in good standing with the association.  Coroners or Deputy Coroners in good standing may be duly elected or appointed as Chaplain, District Director, or an at large executive board member.
F.     Terms of office for President, 1st Vice-President, 2ndVice President, will be for one consecutive year only.  All other officers and elected executive board members may serve unlimited consecutive terms in office.  (Effective with 1999 election)

 

SECTION 2.

A.     There shall be an Executive Board consisting of the President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Chaplain, Immediate Past President, 5 District Directors (from the same districts as the Ga. Training Council has established), 1 at large executive Director (who will serve as chair of the directors), and the Chairman of the Georgia Coroners Training Council.
B.     This board shall have general charge of all the interest of the Association.
C.     The board shall consider and report at the annual meeting of proposed measures for the general welfare of the organization; it shall present subjects for general consideration; propose and secure legislation, designate work to be done between sessions of the association; audit all accounts for expenses; and in every way, promote the interests of the Association.

 

SECTION 3.

A.     The executive board shall direct the expenditures of the funds of the Association; members present shall constitute a quorum for the transaction of business.
B.     The board shall meet at such places as the majority may determine.

 

SECTION 4.

 

The organization, at its discretion, may reject or approve all actions of the executive board.

 


ARTICLE III – DUTIES OF OFFICERS

SECTION 1.
A.       It shall be the duty of the President to preside at all meetings of the Association and the Executive Board, and to insure that the 1st Vice President, 2nd Vice President, and all standing committees are performing their duties.

SECTION 2.
A.      It shall be the duty of the First Vice President to perform all duties of the President during his or her absence.  The First Vice President will also be responsible for coordinating with the secretary and the treasurer the agenda for the fall meeting of the Association.  He or she will be the liaison to the Georgia Association of County Commissioners.
B.      In the event the president and or First Vice President can’t, or will not perform the duties; the Second Vice President shall serve.  The Second Vice President will also be responsible for coordinating with the secretary and the treasurer the agenda for the spring meeting of the Association.  He or she will be the liaison to the Georgia Sheriffs Association.

SECTION 3.
A.      It shall be the duty of the Secretary to receive and answer all communications addressed to him or her, send out timely newsletters, and perform such duties as may be required of him or her by the Executive Board.
B.     He or she shall make and keep a report of the proceedings of all meetings, and assist the President in scheduling the semi-annual and the annual meeting of the Association.
C.     He or she shall make at the annual meeting a complete report of all the activities of the Association of the preceding year.
D.     He or she shall promptly deliver up all books, papers, and other property of the Association to his or her successors in office.
D.     The secretary shall receive an annual salary, as set by the executive board, for his or her services as secretary.  Half will be payable at the semi-annual meeting and the other half will be payable at the annual meeting of the Association.

SECTION 4.
A.      The treasurer shall receive all monies from dues and from all other sources; send out annual dues statements, make necessary disbursements, keep a complete and accurate record of all financial transactions of the Association, insure that all monies are deposited in an interest bearing checking account, and perform such duties as may be required by the Executive Board.
B.      The treasurer may be required to give bond, and in such event, the Association will pay the premium on such bond.
C.      He or she shall make at the annual meeting, a complete report of all the activities of the Association of the preceding year.
D.      He or she shall promptly deliver up all the monies, books, papers, and other property of the Association to his or her successors in office.
E.      The treasurer shall receive an annual salary, as set by the executive board, for his or her services as secretary.  Half will be payable at the semi-annual meeting and the other half will be payable at the annual meeting of the Association.

SECTION 5.
A.      Vacancies in the Office of President and 1st Vice President occurring between annual meetings will be filled by the 1st Vice President or 2nd Vice President moving up to fill such vacancy.
B.      A vacancy in the position of 2nd Vice President, Secretary, and Treasurer,Occurring between annual meetings, will be filled by a majority vote of members present at a meeting of the executive board.
C.     A vacancy occurring between annual meetings in the office of Chaplain orDistrict Director may be filled by being appointed by the President of the Association.
D.     Officers not fulfilling their duties as spelled out in the Constitution andBy-laws of the Georgia Coroners Association, or as directed by the Executive Board, may be petitioned by 2 or more members of the Executive Board, for removal from office.  Such petition must be sent to the President and Secretary of the Association.  If the office being petitioned is the President, the notice should then be sent to the 1st Vice President and the Secretary of the Association.  If the office being petitioned is the Secretary, the notice should be sent to the President and the Treasurer of the Association.  Such petition will be heard within 20 business days by a special called meeting of the Executive Board.  The petitioned officer may be removed by a 2/3 vote of the Executive Board Members present.

 

 


ARTICLE IV – CONDITIONS FOR MEMBERSHIP

SECTION 1.
A.      The association membership shall be divided into four classes as follows:
A. Active,
B. Inactive,
C. Honorary
D. Associate

SECTION 2.
A.      All active members shall consist of duly elected, or appointed, Coroners, and Deputy Coroners.

SECTION 3.
A.      Only active members shall have the right to vote.

SECTION 4.
A.      Inactive members shall consist of past Coroners, and Deputy Coroners who left in good standing.

SECTION 5.
A.      Eligibility for an election to honorary membership shall be determined by the membership of the Association and the qualifications for which shall consist of having performed some notable service to the public or the Association.
B.      Medical Examiners may join the Association as associate members.
C.       Associate members must be sponsored by either 2 Coroners or 1 Coroner and a Deputy from a different county. Associate members must be affiliated with or work with theCoroner – Medical Examiner System. They will pay the same dues as a regular member, but will not be able to vote or hold office in the Association.

SECTION 6.
A.      The Association reserves to itself the power at any session, by a majority vote of the members present, to exclude all but active members from the meeting.

SECTION 7.
A.      The executive board shall be charged with the duty of notifying all Coroners of their eligibility to membership in the Georgia Coroners Association, as soon as convenient after each county election in the State of Georgia.

 


ARTICLE V – AMENDMENTS TO THE CONSTITUTION

SECTION 1.
A.     The Association shall have full power at any meeting to alter, amend, or revise this constitution and by-laws by a vote of two-thirds of the active members of the Association present.  Provided that the official notice of the meeting, is posted on the Georgia Coroners Association web site a minimum of 20 days in advance of the meeting.

SECTION 2.
A.      Any vacancy occurring in any committee shall be filled by appointment by the President.

 


ARTICLE VI – REIMBURSEMENTS

SECTION 1.
A.      When not reimbursed by their respective counties, the President or his or her designee, (1st or 2nd V.P.), Secretary, and Treasurer, of the Association will be reimbursed for travel and lodging expenses incurred while conducting official business of the Association, to include annual and semi-annual meetings of the Association, executive committee meetings, legislative hearings, and any other business approved by the executive board.  Such reimbursements are not to exceed $1000.00 per person per fiscal year.
B.     If not traveling by government vehicle, or they are not reimbursed by their respective counties, all other officers and executive board members, will be reimbursed at .25 per mile, round trip, while attending official meetings or business of the Association that is approved by the President of the Association.

 


BYLAWS
GEORGIA CORONERS ASSOCIATION

ARTICLE I – DUES REGULATIONS

SECTION 1.
A.      The annual dues shall be $75.00.

SECTION 2.
A.      There shall be no dues for inactive membership.

SECTION 3.
A.      Honorary Members shall pay no dues.

SECTION 4.
A.      The Roberts Rules of Order shall govern the conduct of the meeting.

SECTION 5.
A.      The President shall appoint all committees, unless otherwise provided for, as soon after assuming the Office of President as to him or her seems necessary and practicable.

 


ARTICLE II – REGULATIONS FOR MEETINGS

SECTION 1.
A.      The annual meeting of the Association shall be held in the month of September of each year at such time and place as shall be determined upon at the previous annual    meeting by majority vote with the exception in election year, when it shall be held immediately after the general election.

SECTION 2.
A.      Meetings of the executive board shall be called by the President.

SECTION 3.
A.     Special sessions of the Association shall be posted on the Georgia Coroners Association Website at least 10 days in advance of the meeting.

SECTION 4.
A.     The notice of special meetings shall indicate the matters that are to come before the meeting for consideration.

SECTION 5.
A.      Any award presented by an outside organization at a meeting of the Georgia Coroners Association, must first be approved by the Executive Committee.

 


ARTICLE III – COMMITTEES

SECTION 1.
A.     The President of the Georgia Coroners Association shall appoint special committees as he or she deems necessary for the performance of certain duties or functions and these committees shall remain active until the end of the appointing Presidents term of office.
B.     Committee members may consist of any active member as defined in Article  IV, Section 2 of the constitution, who are in good standing.
C.     There will be five (5) “Standing Committees”, of which are the Legislative, By-Laws, Nominating, A.R. King and Harry Pippin.  These committees shall be permanent.  All other committees shall be dissolved at the end of each president’s term of office.  The Legislative, By-Laws, and Nominating Committees shall consist of not less than five (5) members each. The Nominating Committee will be filled as provided in Section 4A.  The A.R. King and Harry Pippin award committees shall consist of the last three (3) recipients of the award, who are in good standing with the Association, in each category.  Current serving members of the Legislative and By-Laws committees shall remain in place until removed by a majority vote of the Executive Committee of the Georgia Coroners Association.  Should vacancy occur in the Legislative or By-Laws committee, the President of the Association shall nominate and the Executive Board approve the replacement member(s).
D.     The Chairman of the Legislative and the By-Laws Committee shall be non-voting members of the Executive Board of the Association.

SECTION 2.
A.      The Association may, by motion, direct the President to appoint special committees, or committees, as its members deem advisable, or necessary to perform specified duties.

SECTION 3.
A.      The membership of the association may, at its discretion appoint by ballot members of a special committee.

SECTION 4.
A.     The Nominating committee for the association officers and executive board members will consist of five (5) members, the three (3) most immediate past presidents of the association, the current serving 1st Vice President, and a Coroner to be appointed by the President of the Association.  The most immediate past president will serve as chairman of the committee. The required minimum number of committee members present to conduct nominations shall be three (3).
B.     The Nominating committee may not nominate any members of the nominating committee for any elected office or elected executive board members of the Association.  Members of the nominating committee may be nominated from the floor for any office or elected executive board position.


ARTICLE IV – ORDER OF BUSINESS

1.      Call to order.
2.      Reading of the minutes of the last meeting.
3.      Report of the President.
4.      Report of the Treasurer.
5.      Report of the Secretary.
6.      Reports of the Committees.
7.      Reading of any Communications.
8.      Unfinished Business.
9.      New Business
10.      Nomination and Election of Officers.
11.      Acceptance and installation of Officers.
12.      Appointment of Committees.
13.      Selection of the next meeting place.
14.      Adjournment.

 

Resolution as passed at the Georgia Coroner’s Association Annual Meeting, November 17, 2012, Macon, Georgia.

                         Georgia Law 45-16-12 established the “Georgia Coroner’s Training Council” (GCTC) and listed how members were to be selected.  The membership of the Georgia Coroners Training Council (GCTC) is made up of five (5) Coroners, a licensed physician, and the Superintendent of the Georgia Police Academy or his designee. Of the five (5) coroners on the GCTC, three (3) members shall be appointed from a list of five(5) coroners submitted to the Board of Public Safety (BPS) for appointment to the GCTC by the BPS.  The Georgia Coroner’s Association (GCA) shall, at its annual meeting, have placed in nomination, from the general membership present, a list of five (5) coroners to be submitted to the BPS, for appointment to the GCTC.   Only one (1) nomination may be made by each person.   The President of the Georgia Coroner’s Association shall maintain the list during his or her term of office, and submit such list to the BPS to fill any vacancies that may occur during his or her term.